Certain evaluation tasks have criteria or components on which an Evaluatee can be evaluated. Each criterion may be further defined by additional specifications and qualifying conditions.
The Annual Evaluation Summary is a table which allows the Evaluatee or Evaluator to quickly and efficiently review and/or modify these criteria. Additionally, the Summary provides an overall rating for the Evaluatee based on Washington state guidelines.
The summary page itself can be seen by both the Evaluator and Evaluatee, however only when a task has been shared or marked complete will any information regarding it be seen on the Summary. If no tasks is setup as a Final Evaluation, the summary displays this message:
Navigating the Summary
The standard display of the Summary is a matrix, with rows showing the criteria and specifications, and columns displaying the tasks (Self Evaluations and Evaluations / Observations). There is also a column for a Final Evaluation and an area for Suggestions on each of the criteria.
Viewing options are specific to the user logged in and carry through when logging out/in. To change what is displayed on the Summary, select the Viewing Options drop down, and either Yes or No for each listed component.
For instance, you may not want to see 'Criterion Components' (specifications or sub-criterion) like 1.1 and 1.2. Selecting "No" on Show Criterion Components will collapse the summary view and only display the high level criterion.
Or, when you are ready to print you may only want to see the Final Evaluation. By switching to 'No' on Show Self-Evaluations and Show Evaluations it will hide all other Evaluations done through the year and only display the Final (exmple below).
Or, you may only want to show only focused criterion. In this example all of Criterion 1 and student growth in Criterion 3 are marked as focused, so switching Show Only Focused/Required Criterion to "Yes" hide the other criterion not marked focused.
A red triangle with a checkmark to the right of the criterion will tell you whether or not the criteria is required.
A blue triangle with a checkmark to the right of the criterion will tell you whether or not the criteria is focused.
If there is evidence attached to a criteria (see Adding Evidence to lear how) you can access it by selecting its link, which will open the evidence in a new browser window. Student Growth components will have an orange indicator. The performance level achieved on each criterion will be listed in the task's column and is color coded. There are also links for Task-Related Goals and Growth Goals.
If there are qualifying conditions (also called critical attributes or key indicators) which define each performance level, they will be listed below the criterion and a check-marked box is displayed in the task's column. The qualifying conditions are color-coded to match their associated performance levels. It is possible to have conditions from different performance levels on any task to allow for an educator's range of skills. In the example below, the rating for Criterion 1.1 is Proficient, however, the educator also has a distinguished and basic condition defined.
The Evaluatee or Evaluator can alter the performance level or the qualifying conditions from the summary.
To change the level of a task, select the down arrow on the performance level indicator and choose a different value from the menu. The performance level colors are similar to what you may see on a student assessment, with green being Distinguished and red being Unsatisfactory.
If you have more than one task with the same title, like Self-Evaluation, or Observation, hover over the task's title and a tooltip will appear telling you the due date of the task so you can differentiate between them.
The summary also contains a link to the Washington state approved framework as a reference, which opens in a new window when clicked.
Final Evaluation Notes
In the Final column there is a Notes box to add final notes for each criterion. Click the page and pencil icon to open the "Final Notes" box for that criterion.
Click save once you've typed in your notes.
They then display on the Annual Summary screen along with the notes from the evaluations throughout the year.
Additionally, there is a Notes box below all the criterion for comments related to the summative rating over all.
Per Washington State requirements (see below) if a user is Comprehensive or Focused, the summary will provide suggestions for the necessary areas: Preliminary Summative Rating, Student Growth Impact, and/or Final Summative Rating based on previously selected performance levels for each criterion. It will also determine the need for a Student Growth Inquiry and/or Plan of Improvement.
If an Evalautee's Focus is marked correctly (visit: marking focus), the Preliminary Summative Rating and Student Growth Impact areas will not display.
As performance level selections are made in the Final column for Criterion 1-8, in the Preliminary Summative Rating area (if displayed) the ratings will start adding up and this number will be shown.
As performance level selections are made in the Final column for sub-criterion designated Student Growth, in the Student Growth Impact area (if displayed) the ratings will start adding up and this number will be shown.
From minutes input on individual Observations done through the year, they are totaled here to show Total Minutes Observing.
However, the summary allows for an Evaluator to override any suggestion, and to Accept or Dismiss each suggestion individually.
Accepting or Dismissing one suggestion does not effect the other suggestions, however, the educator can select the Accept All Suggestions button.
To mark the Preliminary and Summative Rating complete, select the Mark Final Complete button. To share the Ratings with the evaluatee, select the Share Final w/ Evaluatee button.
Washington State/TPEP Supporting Documentation on Comprehensive Vs. Focus:
|Marzano Leadership (available through 17/18 SY)||Comprehensive/Focused|
Printing a Summary
The summary may be printed, with all of the Viewing Options turned on or off as needed. Please note with all viewing options set to "Yes" the printed document could be rather large. If printed in color you can easily see the distinction in performance levels and completed tasks. Select the Print icon from the application header tools. The Summary Rating will be included.
To EXIT the summary, select any other menu option.