[Updated 3/25/15 dmr]
[All names listed are fictitious and for demonstration purposes only.]
The Observation/Evaluation form is completed by an evaluator for Evaluatees which have been assigned to their dashboard. There may be several observations depending the the Evaluatees position level.
To begin, log in to Homeroom Evaluations. From the Evaluator Dashboard, navigate to the evaluatee for which you need to complete the form and click on their Name to access their task list.
To start the observation, click the Observation / Evaluation task (or whatever your district has named the Observation type tasks) from the left-hand frame, enter the date, time, and location the and any notes or relevant evidence.
When you are ready to begin the Observation or Evaluation, click the Open Evaluation button.
Navigating an Observation/Evaluation task
The evaluation form contains a list of criteria, or standards. Each criterion may have multiple specifications. The performance ratings for each specification may also have qualifying conditions. Each criterion may have critical attributes or key indicators which can provide additional detail.
If you need to access the Washington State approved framework file for any reason select the Evaluated Position Reference link in the upper-left of the form and the rubric will open in a new browser window.
In the default view, the criteria are listed in the left frame and the performance levels in the right frame. However, the View Options can provide you with other ways to view. To alter what is displayed, select the Viewing Options button and use the Yes or No toggle switches for any of the options.
- Show Alternate Arrangement: criterion are displayed in the WA State TPEP order by default; select this option to reorganize to your district's framework view (only able CEL or Marzano and will only appear if set up.).
- Show Criteria List: from this view you can vertically scroll through all the criteria, the performance levels, notes, and any key indicators.
- Show Performance Level Descriptions: hide/show the Performance Level Descriptions from the view
- Show Notes: hide/show the note boxes from display on all the criterion
- Show Key Indicators: hide/show the Key Indicators, if setup (other names 'Critical Attributes' or 'Possible Teacher and Student Evidence')
- Show Only Focused/Required Criteria: eliminate the display of criterion that are not marked as Required or Focus. Please Note: see 'Using Criterion Markers: Required/Focus' for more details on uses.
Criterion Markers: Required, Focus, Student Growth
Required: Criteria marked with a red triangle and checkmark must be completed as it is required. This is setup along with the Position Level (i.e. Teacher-Focused, Teacher-Comprehensive, etc) by the district. When required criterion are designated, the 'Required Percent Complete' status bar will climb when selections are made.
Focus: Any criteria can be marked by either the Evaluator or Evaluatee as focused, which is done by clicking thecorner triangle checkmark to turn it blue. If a red "Required" indicator already exists the criterion can be marked as focused as well, however, the requirement to complete it still exists.
If the Evaluatee is on Focus for the year, either the Evaluator or Evaluaee will need to mark all criterion, including the Student Growth criterion, that are to be the focus so that on the Final Evaluation will correctly be handled.
Both the blue focused indicator and the red required indicator display on the Criterion View and on the Summary.
Once a criteria has been marked as focused, each instance of the criteria will display the focus label for the entire evaluation year.
Student Growth goal: If the criteria is also a Student Growth goal it will be labeled with an orange indicator. This is part of the setup by the district.
Filling in an Observation/Evaluation task
Each criterion can have a high-level description and underneath, multiple complementary specifications. Each criterion level can have multiple performance level selection to rate the Evaluatee.
Click a criterion or sub-criterion components on the left, then on the right you can view its description, performance levels (like distinguished or proficient), and performance level conditions (ie Critical Attributes, Possible Teacher and Student Evidence, etc).
Once a criterion's performance level has been selected on the right, the indicator will show on the left what has been selected. Additionally, if any notes are added the grey note icon will instead be blue. Only one Performance Level can be selected per criterion or sub-criterion component
Some criteria may also have "key indicators" (ie 'Critical Attributes' or 'Possible Teacher & Student Evidence' or 'Possible Teacher & Student Observables") which are optional, but can help further define the Evaluatee's performance and performance level choice.
Example 1: the "Key Indicators" are designated with a Performance Level which allows selections outside of the overall selected performance level.
Ensure all your notes are saved as you work by selecting the Save button. If you need to exit for any reason and do not want to save your notes select Cancel.
If you need to exit for any reason without selecting save or cancel you will receive this warning:
If you need to take notes during your observation, click the Notepad button in the upper right corner of the form.
A long notepad, which is not tied to any single criteria, will be displayed. When first using the notepad it is always private, however, after sharing the whole Observation/Evaluation task with their Evaluatee the Evaluator can choose to share it by clicking Share Notepad.
You can fill out the evaluation from this view as well by clicking on the criterion list on the right and using the Back to List button to navigate between criterion.
Timestamps are added when first opening the note pad and each time after. They can also be manually added if needed, or turned off from including them.
Time Spent Observing is a way to log the minutes spent, which as they are added into other Observation/Evaluation tasks on the Summary they are all totaled to display a total minutes observed. To add minutes to the box begin editing the notepad, click Save Notepad.
The Append Highlighted Notes to Criteria dropdown takes the highlighted notes and quickly copies them into an individual Criterion. The criterion list will switch to the criteria you selected and display it for any editing needed. Then when another block of highlighted text has a criteria selected it will do the same.
Click the Exit Notepad button to exit the notepad and return to the criteria view. Or, if you are done click Done to return to the Task List.
Sharing the Evaluation Form
Evaluators can share their observations with evaluatees at any time by selecting the Share w/ Evaluatee button or when the Mark as Complete button is clicked it is shared then as well. Either way the Evalutee receives an email letting them know it has been shared with them.
The evaluation form is now shared and the task will display a “shared” indicator. Also, the button clicked becomes blue and says “Shared w/ Evaluatee".
Printing an Evaluation Form
Evaluation forms can be printed at any time by selecting the Print button.
A print preview will be displayed. Toggle Yes or No if you want the 'Task View Form', 'Notepad' or any unchecked 'Key Indicators' printed as well. Then select Print again.